Fossoway Primary School – Parent Council Constitution


Fossoway Parent Council Constitution
Draft – November 2011

Aims & Objectives
The objectives of the Parent Council are:

  • To work in partnership with the school to create a welcoming school, which is inclusive for all parents / carers.
  • To promote partnership between: the school; its pupils and all its parents.
  • To develop and engage in activities which support the education and welfare of the pupils.
  • To identify and represent the views of parents on the education provided by the school and other matters affecting the education and welfare of pupils.
  • These objectives are in addition to any activities that may be defined by law, or by Perth & Kinross Council

Membership
Membership of the Parent Council is open to all parents or carers of a child in the school.

The aim is to have one parent member for each class stage (i.e. seven plus two representatives from the nursery). There will be a minimum of five parent or carer members and a maximum of 12 parent or carer members. There will be two staff members, one from the teaching staff, and one from the non­teaching staff. The head teacher, or their representative, will have a right and duty to attend all meetings, where possible, and act in an advisory capacity to the Council. This will be a non­voting role.

In addition the council can elect to co-opt members of the community, pupils, or others for specific purposes. Co-opted members will have no voting rights.

Selection and Tenure of Council Members
Any parents/carers of a child at the school can volunteer to be a member of the Parent Council. Members will be selected for a period of two years. In the event that the number of volunteers exceeds the number of places set out in the constitution, members will be selected randomly by pulling names from a hat.

If a member resigns then the position will be re­advertised and the selection process completed in the normal way.

Should the Council determine that a member is acting in a way contrary to, or undermining the aims and objectives of the Council, then that membership can be terminated by a majority decision of the Council.

Council Office Bearers
A Chair, Depute Chair and Secretary shall be selected by the Council immediately following the Council’s formation at the beginning of each academic year.

The Chair and Depute Chair shall both be a parent or carer with a child in the school or nursery.

Meetings

Meetings will be held regularly, and at least 6 times per year. Meetings will be open to all members of the School. Should there be any part of the meeting which may require confidentiality then, by agreement of the Council members, a closed session will be held.

An Annual Meeting of the Parent Forum will be held annually in June. The Parent Council will present a report on the previous 12 months activity of the Council, and will include a summary of finances.

Three or more members of the Council may request an Additional Meeting at any time. All council members to be advised in writing and/or electronic message notifying them of the date, time and location of the meeting which will be held within 3 weeks.

Council Decisions/Operation

Quorum
In order for a meeting to be valid, a quorum of members must be in attendance. The quorum will be formed from at least 4 parent members and one staff member. Any decisions taken at a meeting where the required quorum is not present will be invalid.

Voting
Voting will be carried by a simple majority of those present. Should the majority of members present decide that the item requires greater consideration of more members, then voting on the item may be postponed to the next meeting. All voting members of the Council will have equal voting rights. The Chair will have the casting vote where necessary.

Notes of meetings
Notes or Minutes of Meetings will be published as soon as possible after a meeting and be made freely available to all members of the school.

Confidentiality and Complaints Procedure
The Council will have a strict policy on confidentiality and follow Perth and Kinross Council approved complaints procedures where required.

Finances
A bank account may be set up in the name of Fossoway Parent Council and any funds received or paid out by the Council will be administered through this account. A minimum of 2 signatures will be required on any cheques, of which at least one signatory will be a voting parent or carer member of the Council. Each Council meeting will contain a report on any activity on the bank account, and the Council accounts will be audited in time for the Annual Meeting, at which they will be reported on.

Changes to the Constitution
Any proposal for a change to the Constitution must be passed by simple majority of the Council. The Council must then consult with school members including the Parent Forum. Following this consultation the Council may change the constitution by super majority decision of 70% or more.

Dissolution of the Council
In the event of the dissolution of the Parent Council, any assets will pass directly to the school, and be used for the benefit of the pupils.

Authority
Fossoway Parent Council will be the body which is appointed to represent the Parent Forum as set out in the Scottish Schools (Parental Involvement) Act 2006.